Project Online Has Retired. Here’s What to Do Now.
The Project Online retirement took effect on September 30, 2026. Your teams still need a place to plan and track their work. We help you rebuild on OnePlan. It's a project portfolio management tool that works with Microsoft 365.
Microsoft Solutions Partner · 19+ years · 250+ deployments
4 Ways to Replace Project Online
There's no single answer. The best Project Online replacement depends on your work. Think about how complex it is, what rules you follow, and how your teams work. See them side by side in Planner vs. FluidPPM vs. OnePlan.
Best for enterprise and government portfolios. Plan, staff, and fund many projects in one place. Works with Microsoft 365.
Best for mid-size portfolios that need to track resources and budgets. Runs inside your own Microsoft 365.
Best for simple, standalone projects without complex portfolio needs. Easy to use and requires almost no training.
Best for regulated teams that must keep data on their own servers. Think government, defense, or pharma. Microsoft still supports it.
What Happened to Your Project Online Data?
Project Online shut down on September 30, 2026. Microsoft says your project data is no longer available through Project Online. There was no promise of a read-only period.
Microsoft announced the retirement on September 5, 2025, and Project Online approvals stopped working on April 2, 2026, when SharePoint 2013 workflows were retired.
That doesn't mean you start from zero. Most teams still have something to work with. That could be exports, MPP files, or the Excel sheets and Planner plans you moved to. We use what you saved to rebuild your portfolio on a new platform. We can't pull data back from Microsoft.
Learn more in What Happens to Your Data When Project Online Retires. You can also read Microsoft's retirement notice.
Your First 3 Steps After Project Online
Not sure where to start? Start here.
Ask Who Has Copies
Project managers, finance, and your PMO may each have exports or reports. Collect them in one place.
Decide What Matters Most
List the projects, reports, and budgets your teams need back first.
Talk to an Expert
Book a consultation. We'll review what you have and plan the rebuild.
How We Rebuild Your Portfolio in 7 Steps
We've helped teams with project portfolio management for 19+ years, across 250+ deployments. Here's how we rebuild your work.
Review What You Have
We go through the files and reports you collected.
Find the Gaps
We spot missing data and process gaps before we start.
Map Your Data
We match your old Project Online fields to your new platform.
Set It Up
We set it up to fit your workflows, access rules, and reports.
Move Your Data
We bring your projects, people, and portfolio data into the new platform. Then we check it.
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Train Your Team
Hands-on training, so your team is ready from day one.
Stay With You
Ongoing support after go-live.
Project Online Retirement FAQ
When did Microsoft Project Online retire?
Microsoft Project Online retired on September 30, 2026. After that date, project data was no longer available through Project Online.
Can I still get my Project Online data back?
Not from Project Online. Microsoft says the data is no longer available there. But you may still have exports, MPP files, or copies in other tools. We can use those to rebuild your portfolio.
What is the best replacement for Project Online?
It depends on your needs. For most enterprise and government teams, we recommend OnePlan. It handles portfolios, people, and budgets, and it works with Microsoft 365. Simple teams may only need Microsoft Planner.
Can government agencies work with Project Made Easy?
Yes. We hold SBA 8(a), GSA MAS, MBE, and OMWBD certifications. See our contract vehicles to learn how to buy.
Ready to Rebuild Your Portfolio?
Book a Free Consultation with Our Experts
