Microsoft is retiring Project for the web in August 2025 - What should you do?

Microsoft has officially announced that it is retiring Project for the Web in August 2025 as part of its strategic transition to a more unified work management experience. 

They are encouraging all users to transition to the new and improved Microsoft Planner experience. Think of it as Microsoft's way of streamlining their project management tools into one comprehensive platform. 

What Does This Mean for Your Team? 

If you're currently using Project for the Web, you might be wondering what this means for your day-to-day operations. Here's the good news: you won't need to migrate your data or change your licensing. All the plans you've created in Project for the Web will automatically be accessible in both Planner for the web and Planner in Teams. 

Microsoft has made sure that most of your familiar features will still be there, just with a fresh new look and some exciting additions. 

What's Changing (And What's Not)

The Rebranding 

Some components are getting new names to reflect the unified experience: 

• Project Power App becomes Planner Power App 

• Roadmaps are being replaced with Portfolios 

• The functionality from Project for the Web, To Do, and Planner are all merging into the new Planner 

New Features You'll Love

The new Planner isn't just a renamed version of the old tool – it comes with some impressive upgrades: 

• Enhanced AI capabilities with Copilot and the Project Manager Agent 

• Administrative improvements like centralized settings in the Microsoft 365 Admin Center 

• Premium features including Goals, Sprints, Task History, Advanced Dependencies with lead and lag, and Baselines

A Few Limitations to Keep in Mind 

While most functionality remains the same, there are a couple of changes to be aware of: 

• Importing .mpp files will now require a Power App or custom tools 

• Portfolios won't be available to pin in Teams like the old Roadmaps, so you'll need to access them through Planner or a Power App 

How Project Made Easy Can Help?

Retiring outdated tools and selecting new ones can be overwhelming—but it doesn’t have to be. As experts in project and portfolio management platforms, Project Made Easy is here to guide you through these changes with solutions tailored to modern project teams. 

If you’re looking for a centralized platform to manage all your projects, portfolios, resources, and timesheets—without the complexity—our Fluid PPM solution is designed for you. 

Built by Project Made Easy, Fluid PPM integrates seamlessly with Microsoft Planner and other Microsoft tools—delivering: 

• Comprehensive and tailored project portfolio management features to keep your initiatives aligned and on track 

• Enhanced visibility and control over tasks, timelines, and team capacity 

• A user-friendly interface that supports adoption and productivity 

• The ability to maximize your existing Microsoft 365 investment 

Whether you’re replacing retired tools, consolidating tools or looking for a more intuitive way to manage your work, Fluid PPM is built to grow with your organization and streamline how your teams deliver results. 

Ready to Move Forward? 

If you have questions about how these changes might affect your specific workflows or want to explore how Fluid PPM can enhance your project management capabilities, we're here to help. Our team at Project Made Easy understands both the technical aspects and the human side of project management and change management. 

Contact us today to discover how we can help you navigate these changes and use this time to make your project management more efficient and effective than ever before.